Constitution and by laws

Article II - Purpose
The club shall be a non-profit organization whose purpose is to promote interest in golf by organizing women golfers and by holding weekly events and tournaments.

Article III - Membership

Section 1
A member in good standing shall be one whose dues have been paid in accordance with these bylaws (Art. IV, Sec. 1)

Section 2
A delinquent member shall be one who has not paid her dues in accordance with these bylaws. (Art. IV, Sec 1). A delinquent member's name shall be deleted from the handicap roster.

Article IV - Dues and Finance

Section 1
Non-refundable dues, in an amount determined annually by the Board of Directors, shall be due and payable on or before Nov. 30. Dues not paid by Jan. 1 shall result in the delinquency of the member.

Section 2
The fiscal year shall be Nov. 1 through Nov. 1.

Section 3
A proposed budget shall be submitted by the President to the Board of Directors for approval, at or before the Board's January meeting. The general membership shall have the final approval of the budget.

Article V - Officers, Nomination, Elections

Section 1 - Officers
The elected officers of this Club shall be: a President, a Vice President, a Secretary, and a Treasurer; AWGA Representative and Regional Representative (NAWGA, SDWGA OR CAGD).

Section 2 - Duties
The officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by this Club. They shall deliver to their successors all materials pertaining to their office as directed by the President.

A. The President shall:
1. Preside at all meetings of the Club and the Board of Directors.
2. Call special meetings of the Club or the Board of Directors.
3. Appoint the chairperson for each committee except the nominating committee.
4. Make an annual report to the Club at the awards and installation meeting in December.
5. Be a member of all committees except the nominating and audit committees.

B. The Vice President shall:
1. Serve as Membership Chairperson.
2. Assume the duties of the President in her absence and assume the Presidency in case of resignation,
or if she is unable to fulfill her term.
3. Serve as a member of the audit committee.
4. See that each member has a copy of the annual handbook and the bylaws.
5. Plan any orientation meeting for new members.
6. Perform such other duties as are requested by the President.

C. The Secretary shall:
1. Record and keep in her custody the minutes of all meetings of the Club and the Board.
2. Have available for reference at all meetings, a copy of the Club Bylaws and a list of Board members.
3. Have charge of such correspondence as is delegated to her.
4. Keep on file all communications received and copies of all letters sent.
5. Post minutes of general meetings and the proposed budget on bulletin board.

D. The Treasurer shall:
1. Receive all monies due the Club.
2. Pay all bills authorized by the Board (over $25) or the President ( $25 or less).
3. Keep an accurate record of receipts and expenditures.
4. Render a report at each regular meeting of the Club and the Board of Directors.
5. Prepare an annual budget for Board and membership approval.
6. Present the books for the annual audit no later than fifteen days prior to the close of the fiscal year.

E. The AWGA Representative shall:
1. Be the liaison between the AWGA and the local club.
2. Communicate AWGA information to the club.
3. Post AWGA Tournament Flyers.
4. Conduct the Medallion Tournament.
5. Report to the AWGA Area Representative.

F. The Regional Representative shall: (NWGA, SDWGA, CAGD)
1. Perform those duties as set forth in the Regional by-laws and standing rules.
2. Communicate information to the club from their respective areas.
3. Post flyers for tournaments.

Section 3: Elections and Terms of Office.

A. Nominations: The Board at its November meeting shall elect a nominating committee of at least two (2) members. The Secretary shall post the results of the bulletin board. It shall elect its own chairperson. The nominating committee shall prepare a list on nominees of one (1) or more candidates for each office, to be posted prior to the elections. Additional nominations may be made from the floor with the prior consent of the nominee.

B. Elections. The officers shall be elected by ballot at the November meeting of the Club. Since we are open all summer for new members we will not elect officers until November. In cases in which there is but one (1) nominee for an office. The vote may be taken by voice vote. The officers shall be installed at the November meeting.

C. Terms of Office. All officers term shall be for at least one (1) year or until their successors are elected and installed. You may serve that same office again the following year.

D. Vacancies. The Board shall fill all vacancies for the unexpired term. A member filling a vacancy for six (6) months or longer shall be deemed to have served a full term.

Article VI - Meetings

Section 1. Regular Meetings
There shall be a least four (4) regular meetings of the Club in months determined by the Board of Directors and these bylaws. Our meetings may run during lunch.

Section 2 Special Meetings
Special meetings may be called by the President, the Board, or upon the Written request of one-tenth (1/10) of the members. Except in the case of an emergency, at least three (3) days notice shall be given. The purpose of the meeting shall be stated in the call or in written form.

Section 3. Notice
Notice of meetings shall be by bulletin board or telephone or e-mail.

Section 4. Quorum
A majority of the members present shall constitute a quorum.

Article VII - Board of Directors.

Section 1 Members
The officers, chairperson of each standing committee, team captain, and immediate Past President (non-voting member) shall constitute the Board of Directors. A Parliamentarian appointed by the President shall serve as a member without vote.

Section 2. Duties

The Board of Directors shall:
A. Have the general supervision of the affairs of the Club between regular meetings, and shall report its actions to the Club.
B. Be authorized to approve bills.
C. Approve the annual budget for presentation to the general membership.
D. Elect the nominating committee.
E. Approve committee programs before they are implemented.
F. Approve appointments made by the President.
G. Have power to suspend or expel any member whose conduct is contrary to the highest moral and sportsmanship principles.
....... a. A letter shall be sent to the member requesting her presence at the next board meeting.
....... b. After hearing the member's defense, the board's decision shall be rendered to the member in writing.

Section 3. Meetings

A. Regular meetings shall be held monthly from Nov. to Nov on the 1st Tuesday of each month. The play of the day winners for the previous month will receive their gift cards.
B. Special meetings may be called by the President or upon written request of five (5) members of the Board.
C. A majority of the members of the Board shall constitute a quorum.

Article VIII - Committees

Section 1. Standing Committees and Duties

Each standing committee shall have a chair that serves on the Board of Directors.
A. The publicity and History Committee shall obtain coverage in news media and the Club Newsletter of pertinent activities of the Club. Records shall be maintained to comprise a history of the organization.
B. SUNSHINE GALS ... The Social and Hospitality Committee shall send "get well" and sympathy cards as required. They shall be responsible for decorating and selecting menus for all regular meetings.
C. The Rules Committee shall cooperate with the Tournament Committee in interpreting local and USGA rules which might govern play.
D. The Play of the Day person shall plan weekly games for the year.
E. The Handicap Person shall be responsible for all aspects of handicapping, including the posting of all new handicaps as soon as they arrive. She must take a class and have a current certificate.
F. The Prize/Awards Committee shall select tournament awards and special gifts to be presented.
G. The Audit Committee shall audit the books at the close of the fiscal year and report to the Board.
H. The tournament Committee shall organize the major club tournaments, such as the Club Championship, President's Cup, and any Invitational we might set up and run.

Section 2. Additional Standing and Special Committees.

There shall be additional standing and special committees appointed by the President as the Club or the Board of Directors deems necessary. Ours will be the web page gal; the team play captain; and the sunshine gals.

Article IX - Eligibility for Play

To establish eligibility for weekly play payouts and interclub events, a member must have a current USGA handicap index. To be eligible for all major association tournaments and Regional events, a member must have a correct USGA handicap index that includes no less than five scores with the Kokopelli Ladies League. Members shall play all events at a maximum allowable handicap of 40. The AGA, the AWGA, and the USGA's maximum handicap is 40 and anything above that will have an L after it on the handicaps posted.

Article X - Amendments

These bylaws may be amended at any meeting of the Club by a two-thirds (2/3) vote, provided written notice has been posted on the Club Bulletin Board for a period of fifteen (15) days prior to the meeting at which they are to be voted upon. Without previous written notice, these bylaws may be amended at any meeting of the Club by a three-fourth (3/4) vote. In either case a quorum must be present.

Adopted: October 6, 2008
Revised: April 28, 2009
Web page: http://www.fastq.com/~nlellis/kokopelli/home.html

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Last Updated: May 12, 2010